Tabling guides for departments

Tabling guides for departments

This page includes guides for government department and agency staff on tabling documents in Parliament.

Members of the public may not table documents. However, members of the public can contact their local member if they would like a petition tabled in Parliament. For information on petitions, visit the Assembly petitions page and the Council petitions page.

2021 update

We have updated our Guide to tabling. Many of these ongoing ‘changes’ will be familiar as they are processes we set up in response to the COVID-19 restrictions. In particular:

Tabling letter
We will continue to accept tabling letters by email.
You can now send us one letter, addressed to both clerks. See sample in the updated Guide to tabling.
Email to tabling@parliament.vic.gov.au.

Pdf copy
We require a pdf copy of your document.
Email to tabling@parliament.vic.gov.au.

Hard copies
We will only require hard copies of your document if it:
• has more than 250 pages — we need 2 hard copies
• is a parliamentary paper produced by certain bodies (Auditor-General, Ombudsman, royal commission etc — see full list in the updated Guide to tabling) — we need 25 hard copies
• was ordered to be tabled by either House (production of documents) — we need 1 hard copy
Temporary COVID-19 arrangements: If you are unable to comply with these hard copy requirements due to COVID-19 restrictions, contact us to make other arrangements.

Guide to tablingpdf

Use this guide for an overview of tabling including what you need to provide to parliament to table a document — letters, copies etc.

Tabling by leavepdf *being updated to reflect changes to hard copy requirements*

If there is no Act requiring a document to be tabled, the document can still be tabled by leave. Use this guide for an explanation of ‘leave’ and the procedure for tabling by leave. 

Parliamentary paperspdf *being updated to reflect changes to hard copy requirements*

Parliamentary papers are protected from legal action. Use this guide for an explanation of parliamentary privilege, a list of documents automatically accepted as parliamentary papers and how other documents can get parliamentary paper status. It also includes the text that must be printed in a parliamentary paper and the printing requirements.

Government responses to parliamentary committee reportspdf *being updated to reflect changes to hard copy requirements*

When a parliamentary committee report makes recommendations to the Government, a minister must table a government response addressing those recommendations. This guide sets out how to table the government response in Parliament. What you need to do depends on what type of committee it is.

Tabling on a non-sitting daypdf *being updated to reflect changes to hard copy requirements*

Some documents can be tabled on a non-sitting day. Use this guide to help you work out if your document can be tabled on a non-sitting day and the procedure for tabling on a non-sitting day.

Errors in tabled reportspdf

If you want to correct an error in your document after it has been tabled, use this guide for details of who to contact at Parliament for advice. Once Parliament approves the correction, use this guide for the procedure for correction by erratum slip, the procedure for tabling documents in lieu and an example of an erratum slip.

You can also use this guide if there is an error in the pdf copy only.

Lodging under the Interpretation of Legislation Act 1994pdf

Use this guide if you need to ‘lodge’ a document with the Clerk of the Parliaments under section 32(3) of the Interpretation of Legislation Act 1984.

Contact Details

Legislative Assembly Procedure Office 
Parliament House
Spring Street
East Melbourne Vic 3002
Ph: 03 9651 8563
Email:
assembly@parliament.vic.gov.au

Legislative Council Chamber Support Office
Parliament House
Spring Street
East Melbourne Vic 3002
Ph: 03 9651 8678
Email:
council@parliament.vic.gov.au

  *Send PDF copies of reports or documents to tabling@parliament.vic.gov.au