Tabling guides for departments

Tabling guides for departments

This page includes guides for government department and agency staff on tabling documents in Parliament.

Members of the public may not table documents. However, members of the public can contact their local member if they would like a petition tabled in Parliament. For information on petitions, visit the Assembly petitions page and the Council petitions page.

Preparing for annual report tabling 2019

For those agencies currently preparing their 2018–19 annual reports, here are some answers to frequently asked questions. See the tabling of reports notes for more information.

Delivery points and requirements

For most annual reports you need to provide us:

  • tabling letters — one for each House
  • hard copies — 15 copies — deliver to the Council Table Office (please do not just leave with the mail room)
  • pdf copy — email to (ensure the pdf is less than 20MB)

Delivery deadlines

5.00 pm the day before you want your report tabled.


Andrew Young, Clerk of the Legislative Council.
Bridget Noonan, Clerk of Legislative Assembly 

Tabling dates

Parliament does not require you to table on, or by, a certain date. Tabling dates are set under legislation. Most agencies table their annual report under s 46 of the Financial Management Act 1994. However your department might be coordinating tabling and wish you to table on a particular date/week. For queries, contact your department.

Tabling of reportspdf

Use this guide for an overview of tabling including the authorities for tabling, stock requirements and tabling procedure.

We publish annual reports, committee reports, reports by independent officers of Parliament etc in the tabled documents database once they are tabled in Parliament.

Tabling by leavepdf

If there is no Act requiring a document to be tabled, the document can still be tabled by leave. Use this guide for an explanation of ‘leave’ and the procedure for tabling by leave. 

Parliamentary paperspdf

Parliamentary papers are protected from legal action. Use this guide for an explanation of parliamentary privilege, a list of documents automatically accepted as parliamentary papers and how other documents can get parliamentary paper status. It also includes the text that must be printed in a parliamentary paper and the printing requirements.

Tabling on a non-sitting daypdf

Some documents can be tabled on a non-sitting day. Use this guide to help you work out if your document can be tabled on a non-sitting day and the procedure for tabling on a non-sitting day.

Errors in tabled reportspdf

If you want to correct an error in your document after it has been tabled, use this guide for details of who to contact at Parliament for advice. Once Parliament approves the correction, use this guide for the procedure for correction by erratum slip, the procedure for tabling documents in lieu and an example of an erratum slip.

You can also use this guide if there is an error in the pdf copy only.

Contact Details

Legislative Assembly Procedure Office 
Parliament House
Spring Street
East Melbourne Vic 3002
Ph: 03 9651 8563

Legislative Council Chamber Support Office
Parliament House
Spring Street
East Melbourne Vic 3002
Ph: 03 9651 8678

  *Send PDF copies of reports or documents to